Sample Juniorette Club Bylaws 

ARTICLE I - NAME

The name of this club shall be GFWC Terrific Juniorette Club referred to as “the club” located in Happy, Texas; a constituent division of GFWC Texas Federation of Women’s Clubs (GFWC TEXAS) and General Federation of Women’s Clubs (GFWC). 

ARTICLE II – OBJECT

 The club shall be organized and operated for charitable, educational and civic purposes to improve the community and shall participate in GFWC and GFWC TEXAS projects and programs. 

ARTICLE III – MEMBERSHIP

Section 1. Membership is by invitation by a member in good standing and shall be open to any person who is in accord with the object and bylaws of the club. 

Section 2. A membership application accompanied by annual dues shall be submitted to the membership chairman who will submit it to the Board of Directors (henceforth referred to as the board). A majority vote by the board shall elect membership. The membership chairman shall notify the applicant. 

Section 3. Members may bring guests to any regular meeting of the club. 

Section 4. When a member in good standing resigns, she should notify the membership chairman in writing. A member who is dropped from membership may make application to the membership chairman. 

ARTICLE IV – OFFICERS

Section 1. The officers of the club shall be president, president-elect, first vice president, second vice president, recording secretary, corresponding secretary and treasurer. 

Section 2. At the March meeting a nominating committee of five (5) shall be elected by the club. All members will be invited to complete a volunteer service form indicating any and all positions in which they have an interest. The forms will be given to the nominating committee for reference. The committee’s duty is to nominate candidates for the offices to be filled at the annual meeting in April. The nominating committee shall report at the April meeting. Before the election at the annual meeting, nominations from the floor shall be permitted. 

Section 3. Officers shall be elected by voice or ballot vote to serve for a term of one year which begins June 1. A vacancy in office other than the president shall be filled by appointment by the president with approval by the board. The president-elect will fill a vacancy by the president.

Section 4.  No member shall hold more than one office at a time. No member shall be eligible to serve more than one successive term in the same office. 

Section 5.  Duties of Officers:

                      a. President shall:
(1)	preside at meetings of the club and board
(2)	appoint department, standing and special committee chairmen
(3)	appoint a parliamentarian who shall serve on the board without a vote
(4)	be official representative of the club at district/state meetings
(5)	be ex-officio member of all committees except nominating committee
(6)	perform such other duties outlined in bylaws and parliamentary authority

 b. President-Elect shall: 
(1) work closely with president to set programs and long term plans for club
(2) perform duties of the president in her absence and assume the office of president should a vacancy occur
(3) shall serve as dean of departments, program and leadership chairman
(4)  shall attend district/state federated functions as legal delegate 

c. First Vice President shall:
 (1) be membership chairman 
                          (2)  maintain member records/addresses and hold new member orientation 
 (3)   meet & greet members at meetings; provide name tags
 (4)  perform other such duties as may be required
 
d. Second Vice – President shall:
(1) be ways and means/community outreach chairman 
(2) suggest projects and work with chairman to coordinate fundraising and service hour projects  
(3) perform other such duties as may be required

e. Recording Secretary shall:
(1) record minutes of all meetings of the club and board
(2) be a signatory on all official documents
(3) perform other duties as may be required

f. Corresponding Secretary shall:
(1) issue notices as required
(2) write thank you notes and acknowledge club invitations/correspondence as directed by the president or board 
(3) send get well cards to sick members as directed by president or board 
(4) perform other duties as may be required

                      g. Treasurer shall:
                     (1) receive and deposit all funds 
                     (2) be responsible to pay all bills upon authorization 
                     (3) keep an account of all receipts and disbursements and submit monthly reports to the board                  and membership
                     (4) make an annual report and complete a final accounting 
                     (5)  submit all books and papers to accountant after close of fiscal year
                      (6) perform other duties as may be required

                                                              ARTICLE V – MEETINGS

Section 1.  Regular meetings of the club shall be held monthly (year round) June 1 through May 31 unless otherwise ordered by the board.

Section 2.  The Annual meeting shall be held in April unless otherwise set by the board of directors. Annual reports by officers and chairmen are due at this meeting. The annual election shall take place at the April meeting. 

Section 3.  The Finance Committee shall be composed of the treasurer, president, president-elect and immediate past president. They shall prepare and present an annual budget for adoption by the membership at the June regular meeting. The club’s fiscal year runs June 1 – May 31. 

Section 4.  Special meetings of the club may be called by the president or executive committee or at the written request of a majority of club members. The object of the meeting shall be stated in the call. 

Section 5. The Board of Directors shall meet monthly before the regular meeting unless otherwise voted upon by the executive committee. 

Section 6. A majority of the number in attendance shall constitute a quorum. 

ARTICLE VI – DUES 

Section 1. Annual dues shall be established by the Board of Directors and shall include applicable GFWC TEXAS/GFWC dues. Dues shall be payable on or before June 1 and delinquent after 30 days. The treasurer or her designate shall notify members who are delinquent. Those whose dues are not paid 30 days after that notification shall forfeit membership.

                                               ARTICLE VII – BOARD OF DIRECTORS

Section 1.  The elected officers, department chairmen and parliamentarian shall constitute the Board of Directors. The parliamentarian shall have no vote. The Executive Committee shall be the elected officers. 

Section 2. The Board is charged with the responsibility of transacting the routine business of the club. No board member shall exceed her authority. 

Section 3. Any board member failing to attend two regular or two board meetings without being excused by the president shall be removed from office. 
 
                                 ARTICLE VIII – PARLIAMENTARIAN AUTHORITY

All meetings of the club shall be conducted by the Rules of Parliamentary Procedure, the authority being these bylaws and Roberts Rules of Order, Newly Revised in that order. 

Bylaws approved by membership  _____________date.