Reporting Forms
Club Level Reporting Information
Instructions:
Reporting Deadline: FEBRUARY 1st. (postmarked)
Email Deadline is 11:59 pm on February 1st.
Submit Club Level Entry Cover Sheet with no more than TWO single spaced page narrative to the appropriate District Chairman by email or mail.
Please let the district chairman know that your report is in the mail and attach a copy of your report to the email. This will ensure that your reports is received in a timely manner. (Due to the mail taking longer that normal)
Clubs are responsible for keeping a copy for their records.
Reporting Deadline is February 1st.
Email Deadline is 11:59 pm February 1st.
Club President: Compile the information for your club. Mail or email the completed form to your District President and the District 1st Vice President
YEARBOOKS & YEARBOOK COVER CONTEST & YEARBOOK CONTENT CONTEST INFORMATION FOR ALL CLUBS
Mailing Deadline: November 1
MAIL YEARBOOKS AS DIRECTED BELOW (Postmarked by November 1 Deadline)
1 Yearbook to the District Yearbook Chairman this will serve as both the Cover and content.
1 Yearbook to the District President
1 Yearbook do the District President-elect
1 Yearbook to the GFWC Texas President-elect
1 Yearbook to GFWC Texas Headquarters
(2312 San Gabriel, Austin, TX 78705-5014)
JUDGING OF COVER & HELPFUL HINTS
COVER THEMES are America, Volunteer, Federation, Texas, and Whimsical.
Yearbook covers will be judged in each of the 5 separate themes.
All covers will be judged by the District Yearbook Chairman making sure the following criteria is included: Name of town; district, club membership category, current year, name of design theme.
(Example–Cover Theme: America, Volunteer, Federation, Texas, or Whimsical).
4. Theme Design/Art Work
JUDGING OF CONTENTS & HELPFUL HINTS
Follow Yearbook Content Guidelines for 2026-2028 using the Scorecard guidelines.
Although Club Aids may be included in the yearbook in any order, they must be listed in the Table of Contents.
This will be easier if all the aids are grouped together.
Name and Address of the GFWC President: 1734 N Street, NW Washington, DC 20036-2990
Yearbooks with a scorecard of 100% will be recognized as Gold Star Yearbooks and will be honored as such at the state convention.
Clubs should then show in future yearbooks their Gold Star Level. Example: Gold Star 2019, Gold Star 2020, etc.
For more information see the GFWC Texas Directory.
District Level Reporting Information
Postmark by FEBRUARY 20
Mail or email the items listed below to the following people:
To: GFWC Texas State Chairman
District chairman Award List as the cover sheet.
District Chairman’s Narrative (2 pages single spaced) describing your top 10 Entries.
A page maybe added that describes only the district projects.
- Originals of First Place Winners Reports and Cover Sheets
To: District First Vice President
1. Copy of District Chairman’s Award List
2. Copy of District Chairman’s Narrative
Deadline: postmarked by February 20th. Emailed by 11:59 pm
Compile the information from each club in your district. Mail or email the completed form to the State President and a copy to the 1st Vice President.
Reporting Deadline: February 20th, emailed 11:59 pm
Judging of Cover:
If something is missing DO NOT Judge:
- Judge cover by the cover themes and not the membership category.
- All covers must include the following criteria: name of town, district, club membership category, current year, name of design theme.
- District chairman are to send a digital image of the first place cover winners and the award list showing the first and second place winners to the GFWC Texas Yearbook chairman.
- District chairman is also to send her award list to the district first vice president.
CONTENT
Content will be judged according to GFWC Texas Yearbook Scorecard.
Each yearbook entry to the contents contest is to are to be returned to the clubs at the district convention.
A scorecard with comments showing each book’s judging results is to be placed in the inside back cover of each yearbook.
The district chairman is to send a list of all books that received 100% on the contents, GOLD STAR recognition, to the GFWC Texas First Vice President. (Once a book receives 100% at the district level, there is no need for it to be judged again.)
The GFWC Texas First Vice President will recognize the Gold Star Yearbooks at the state convention.
State Level Reporting Information
State Chairman:
Please email a received message to the District Chairman filing the report.
Reports are due March 15th
Postmarked by March 15th or emailed by 11:59 pm
- Mail GFWC Texas State Chairman Award List, listing 1st and 2nd Place Winners to TFWC 1st Vice President.
- In addition, send a copy of your chairman’s narrative to the GFWC Texas 1st Vice President postmarked by March 15.
- Follow instructions for new GFWC State Award Entry Cover Sheet (check for updates by GFWC on www.gfwc.org).
DEADLINE TO GFWC IS MARCH 15.
- Send a copy of your GFWC Report Narrative to the GFWC Texas 1st Vice President postmarked by March 15.
- Follow instructions for new GFWC Club Creativity Award Entry Cover Sheet (check for updates by GFWC on www.gfwc.org).
DEADLINE TO GFWC IS MARCH 15. List of GFWC Chairmen can be found at www.gfwc.org.
Reporting Deadline: email – 11:59 pm or postmarked March 15th .
Judge all yearbook covers
Award a first and second place for each design theme
Send Awards list and a copy of the image of cover to the GFWC Texas First Vice President.
